Great Barrow Village Hall

Hiring Charges

DISCLAIMER

All prices on this website are subject to change without notice. While we make every effort to provide you the most accurate, up-to-date information, occasionally, we need to alter the cost of Hall Hire. We reserve the right to refuse to honour any incorrect prices.

Any Hall hire is subject to availability.

BOOKING AGREEMENT 

By proceeding with your booking you are deemed to have accepted the following terms and conditions for the hire of the hall. 

TERMS & CONDITIONS OF HIRE

Agreements with the Trustees of Barrow Village Hall (“the Village Hall”) for the hire of Barrow Village Hall or any part thereof (“the premises”) are subject to these Terms and Conditions of Hire (“the Hire Conditions”).

Undertaking of the Hirer The Hirer undertakes to ensure that they have an understanding of the Hire Conditions for the time being in force.

Supervision by the Hirer The Hirer undertakes to be present, or arrange for sufficient adult representatives to be present, throughout the hiring to ensure compliance with the provisions and stipulations contained or referred to in these Hire Conditions and any relevant licenses.

Responsibility of the Hirer The Hirer shall be responsible during the period of hire to:-

ensure that the premises are kept secure for the duration of the hire, supervise the use of the premises and the care of its fabric and contents, ensure that the purpose and conduct of the hire does not disrupt the use of any other room hired by other persons, ensure that the premises (including entrance foyer, kitchen, kitchen appliances and toilets as appropriate) are left clean and tidy with rubbish removed from the site at the end of the hire, ensure that all equipment, chairs and tables have been returned to their storage positions safely, the premises are cleared of people, all lights switched off, and the building secured, except for any facilities or room or public area in use by another continuing hire, ensure that any temporary fittings and fixtures comply with Health and Safety guidance, and in particular ensuring that any decorations used are not a fire hazard, ensure that any equipment or electrical appliances brought onto the premises and used there shall be certified safe and in good working order, and used in a safe manner, ensure that no animals (including birds), except assist dogs are brought into the building, without written permission of the Village Hall on the occasion of a special event or hire agreed to by the Village Hall, ensure that NO animals whatsoever enter the kitchen at any time, ensure that no BBQ’s, LPG appliances or highly flammable substances are brought onto the premises, ensure that they and their attendees recognise the fact that the premises are situated in a residential area and conduct themselves accordingly, keeping noise to a minimum especially for later bookings.

Fire Regulations The Hirer shall:

ensure that the “Emergency Exit” signs remain visible, ensure that the Fire Brigade is called to any outbreak of fire, however slight, and details given to the Village Hall caretaker, prior to the start of an event indicate the fire exits and Evacuation Meeting Place to the persons attending the event, ensure that fire exits are kept clear at all times and are not blocked with items such as buggies, wheelchairs or mobile scooters. The evacuation meeting place is at the village pump opposite the hall. No person may re-enter the Hall without the permission of the Fire Brigade.

Use of Premises The Hirer shall not:

sub-let or use the premises for any purpose other than that described in their booking application, use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way, do anything or bring onto the premises anything which may endanger the premises or render invalid any insurance policies in respect thereof, allow the use of drugs on the premises, allow smoking in the premises, outdoor areas or in the vicinity of the entrance.

Car Parking Vehicles are parked at owner’s risk, and may be parked only in the marked spaces. The space at the entrance to the hall is reserved for emergency vehicle use, but may be used temporarily for unloading.

Premises Licence and other relevant legislation The Hirer is responsible for securing any relevant licence for the sale of alcohol and compliance with any associated legislation and ensuring no excessive noise occurs, particularly late at night or early morning, with a minimum of noise being made by any person on arrival or departure.

The Hirer shall ensure that the users:

do not contravene the law relating to gaming, betting, and lotteries, comply with all conditions and regulations required by the Licensing Act, particularly in connection with events which include public dancing or music, or stage plays, or films, or similar entertainment taking place at the premises.A breach of this condition may lead to prosecution by the local authority.

Compliance with legislation relating to children or vulnerable adults

Hirer shall ensure that any activities at the premises for children or vulnerable adults comply with current legislation in that regard and that only fit and proper persons have access to children or vulnerable adults. Child Protection Policies are the responsibility of the Hirer.

Indemnity The Hirer shall indemnify and keep indemnified each of the Trustees of the Village Hall and their agents volunteers and invitees against:

the cost of repair of any damage done to any part of the premises including the curtilage thereof or the contents of the premises, against all actions, claims, and costs of proceedings arising from any breach of the Hall conditions, all claims in respect of damages, including damage for loss of property or injury to persons, arising as a result of the use of the premises (including the storage of equipment) by the Hirer. As directed by the Village Hall, the Hirer shall make good or pay for all damage (including accidental damage) to the premises or to the fixtures, fittings or contents and for loss of contents.

Insurance The Hirer is responsible for ensuring that any catering company or operator hired to bring equipment such as bouncy castles onto the premises has relevant and appropriate insurance, which shall include public liability insurance.

Commercial hirers must provide Public Liability insurance (£5,000,000 minimum indemnity).

Accidents and Dangerous Occurrences The Hirer must report all accidents involving injury to the public to an authorised representative of the Village Hall as soon as possible, and complete the relevant section in the Village Hall’s Accident Book. The hirer shall ensure the appropriate medical assistance is sought, or an ambulance is called.

Any failure of equipment, either that belonging to the Village Hall, or brought in by the Hirer must also be reported as soon as possible.

Stored equipment The Village Hall may provide storage space to regular users at their discretion. However, the Village Hall accepts no responsibility for any stored equipment or other property brought onto or left at the premises and all liability for loss or damage is hereby excluded. All equipment and other property, other than that stored on the premises by agreement, must be removed at the end of each hiring or storage period. The Village Hall may dispose of any such items 7 days thereafter at its discretion, by sale or otherwise on such terms and conditions as it thinks fit, and charge the Hirer daily storage fees and costs incurred in storing and selling or otherwise disposing of the same.

No alterations

Decorations may be hung from the ornamental bosses/hooks provided on the side walls of the Halls but not elsewhere. On request, Hirers must produce a certificate that the decorations are not a fire hazard. No Blu-tack, drawing pins, adhesive tape or similar may be used.

No other alterations or additions may be made to the premises, and no fixtures may be installed, or placards, or other articles be attached in any way to any part of the premises without the prior written approval of the Village Hall.

Any alteration, fixture or fitting, or attachment, so approved, shall, at the discretion of the Village Hall, remain in the premises at the end of the hiring and become the property of the Village Hall or be removed by the Hirer. The Hirer must make good to the satisfaction of the Village Hall any damage caused to the premises by such removal.

Cancellation by the Hirer If the Hirer cancels the booking within seven days of the date of the event, the Village Hall may, at their discretion, charge the full amount of the hire.

Cancellation by the Village Hall The Village Hall reserves the right to cancel a hiring by providing notice to the Hirer in the event of the premises being required for use as a Polling Station for a Parliamentary or Local Government election or bye-election or referendum or if the Village Hall reasonably consider that:

such hiring may lead to a breach of the licensing conditions, or other legal or statutory requirements, or unlawful or unsuitable activities may take place at the premises as a result of the hiring, or the premises have become unfit for the use intended by the Hirer. In any such case, the Hirer shall be entitled to a refund of any deposit or hire fees already paid, but the Village Hall shall not be liable for any resulting direct or indirect loss or damages whatsoever.

Acceptance These Terms and Conditions will be available to the Hirer at the time of making the booking by accessing the Village Hall Website. By proceeding with the booking the Hirer is deemed to have accepted these terms and conditions.

End